Executive Assistant – oil& gas industry – hybrid work

Key Responsibilities:

1. Calendar & Schedule Management
   • Organize and manage the executive’s calendar
   • Schedule meetings, appointments, and travel arrangements
   • Available for overtime
2. Communication Management
   • Handle internal and external correspondence (emails, calls, letters)
   • Act as a point of contact between executives and staff/clients
3. Meeting Preparation
   • Prepare agendas, presentations, and reports
   • Take meeting minutes and follow up on action items
4. Travel & Logistics
   • Book flights, hotels, and transport
   • Manage travel itineraries and expense reports
5. Confidentiality & Discretion
   • Handle sensitive information with discretion
   • Maintain confidentiality on business and personal matters
6. Project Support
   • Assist with planning and executing executive-led projects
   • Monitor deadlines and ensure timely follow-up
7. Office Coordination
   • Coordinate with departments on behalf of the executive
   • Help manage budgets or resources, depending on the company

Requirements:

1. Education:
   • Bachelor’s degree preferred (Business Administration, Communication, or related field)
   • Equivalent experience may be accepted
2. Experience:
   • 3–5+ years in an administrative or executive assistant role
   • Experience supporting high level executives preferred
3. Skills:
   • Excellent written and verbal communication (English)
   • Strong organizational and time management
   • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
   • Discretion and professionalism
   • Ability to multitask and work under pressure
4. Personal Qualities:
   • Proactive and self-motivated
   • High emotional intelligence
   • Problem-solving mindset
   • Attention to detail.

Please send your resume at the following address: recrutare1@abchumancapital.ro