Office Manager – software company

  • Full Time
  • Bucuresti
  • This position has been filled

OFFICE MANAGER – software company

Responsibilities

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with Managing Director on all office equipment
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Provide general support to visitors
  • Manage executives’ schedules, calendars, and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Responsible for clerical, administrative, and secretarial responsibilities, and tasks among office staff
  • Provide support to recruitment partners and providing orientation and training to new employees
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
  • Participate actively in the planning and execution of company events
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Coordinate office staff activities to ensure maximum efficiency
  • Organize orientation and training of new staff members
  • Coach, mentor, and discipline office staff
  • Design and implement filing systems
  • Ensure filing systems are maintained and current
  • Establish and monitor procedures for record-keeping
  • Ensure security, integrity, and confidentiality of data
  • Monitor and maintain office supplies inventory

Requirements:

  • Proven office management, administrative, or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office
  • Knowledge of accounting, data, and administrative management practices and procedures
  • Knowledge of human resources management practices and procedures
  • Computer skills and knowledge of office software packages

Please send your CV to the following e-mail address: elena.gorea@abchumancapital.ro

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Author: admin